There are a number of tools University employees can leverage to stay connected with colleagues and students while working remotely.
- Decisions to work remotely must be approved by the individual's department head.
- Policy 46 - Information Management and its supporting guidelines must be followed. Please see the Secretariat's COVID-19 & Work From Home resources posted to the University's Coronavirus website. For additional resources, visit the Secretariat's Information and Privacy website.
A laptop or desktop computer and Internet connection are required. Test your connections and access to resources ahead of time. Ensure all operating systems and applications are up to date.
Work from home securely
During the coronavirus crisis, you may be asked to work from home to limit exposure to other people.
Remote access to resources
Collaboration tools available to all University employees
Microsoft Office 365
Skype for Business
All University employees and students have access to a basic Skype for Business (S4B) account that offers many collaboration options, including:
- Instant messaging
- Skype-to-Skype voice and video calling
- Skype meetings/conferencing
- Desktop/screen sharing
Employees with a Skype for Business telephone extension are also able to make or receive calls from on-campus extensions and off-campus numbers.
There are many ways to make and receive phone calls/messages from a traditional, office-based phone.
Skype for Business phones
Skype for Business (S4B) phone extensions can be accessed anywhere with an Internet connection. Interested in Skype for Business phone? Contact your department telephone administrator to see if there are plans to migrate your department.
Duo two-factor authentication (2FA)
Two-factor authentication (2FA) adds an extra layer of security to your University accounts. Verifying your identity using a second factor (like your phone or other mobile device) prevents others from accessing your accounts, even if they know your password. Visit our Two-factor Authentication (2FA) website to learn more about your options and enrol your device.
What if I have a Duo 2FA fob and I forget it at work?
IST recommends that users set up the Duo mobile app on their smartphone
Contact the IST Service Desk and we will help get a secondary device set up